med-spa · Spa Automation

Med-Spa Automation — Turn Injectable Consults Into Long-Term Patients

GoHighLevel automation tuned for medical aesthetic studios — inquiry-to-consult workflows, multi-area treatment tracking, before/after results on your prebuilt website, and supervisory provider routing baked in.

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40+ spa and beauty studios use this Tuned for med-spa Live in 24 hours

4.9/5 from 40+ studios

24-hour installation guarantee

Care-type specific

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What's included

Built specifically for med-spa studios

Four automation modules tuned to how your studio actually runs. Every workflow ships ready to install — no blank-slate setup.

Multi-provider intake

NP / RN / aesthetician routed by service. Provider credentials and state-specific consent captured automatically.

Provider-day calendar

Each provider's service menu, room, and supply requirements baked into the booking flow — no double-booking the laser room.

Cross-service nurtures

A Botox client gets a calibrated nudge toward facials. A facial client gets a calibrated nudge toward injectables. Never spammy.

Series & package balance

Pre-paid packages and per-service balances reconciled in one client view at check-in via the CRM.

Your install timeline

From signup to live clients in about two days

Day 1

Snapshot installed in your GHL

We import the snapshot into your GoHighLevel agency, load every med-spa-specific tag and pipeline stage, and wire your A2P 10DLC. No downtime, no blank dashboard.

Day 2

Customized to your studio's voice

SMS scripts, email copy, AI receptionist tone, and intake forms all rewritten in your studio's voice. We trim what doesn't fit your modality menu and brand every touchpoint to match your site.

Days 3 – 15

10 dedicated configuration hours

Front-desk training, payment / package setup, advanced workflows tuned for med-spa, integration with PostureRay / ChiroTouch / Jane / Genesis, and the first batch of recall list import.

$997

One-time price · zero monthly fees from us

40+

Spa studios on this snapshot

24 hrs

Install guarantee, every time

30+

Pre-built automations included

The full picture

Why this works for med-spa

Built for the most consult-heavy studios in beauty

Med-spas live on the consultation-to-treatment conversion rate. A high-touch injectable studio can quote $1,200–$8,000 per first appointment, but only if the inquiry converts to a consult, and the consult converts to a booked treatment. Most studios lose 50–70% of inquiries at one of those two gates. This snapshot exists to close them.

The three patterns that quietly bleed med-spa revenue

Inquiry rot. A potential client fills out a contact form, gets a generic auto-reply, and goes elsewhere because no one called within an hour.
Consult ghosting. Consult booked, day-of no-show, no recovery sequence — that $1,200 first appointment evaporates and the slot stays empty.
Single-treatment dropout. A new client comes in for Botox once, never gets the 6-month maintenance reminder, and three years later finds you on Yelp again as if for the first time.

What the snapshot does about each one

Inquiry → consult in under 24 hours

Every inquiry triggers an immediate SMS with a calendar link, a 4-touch nurture sequence (SMS + email) over the next 7 days for non-bookers, and a 90-day soft-nurture for clients who said “thinking about it.” The AI Receptionist and AI Chatbot answer questions on every channel. Consult-show rate climbs from 55% to 80%+.

Consult day-of recovery

30-minute SMS reminder, a 60-minute AI Receptionist call if the client doesn’t confirm, and an automatic same-day rebook offer from your standby list if they no-show. Empty consult slots are filled by clients on the waitlist.

Maintenance autopilot

Every treatment is logged with its half-life — Botox at 3 months, fillers at 6–9 months by area, laser series at the booked cadence. Two weeks before the predicted re-treatment window, the CRM workflows send a soft “your results are starting to soften” nudge.

Two-day install for medical aesthetic studios

Day 1: snapshot installed, supervisory MD task flow configured, treatment menu loaded with per-unit/per-syringe pricing. Day 2: inquiry-to-consult workflows customized to your sources (Instagram DMs, contact form, walk-in), photo-consent flow and website gallery tested with a sample client.

By day 3 your front desk is handling inquiries 4× faster, and the only thing they touch manually is the supervising-MD sign-off — which is exactly where the human-in-the-loop should be.

FAQ

Common questions about med-spa automation

Yes. For states requiring physician supervision of injectable treatments, the CRM workflows include a sign-off task that routes consult notes to the supervising MD before the appointment is locked in. The provider sees only what they need to approve.

Yes. The CRM workflows track remaining units per area, per client. When a client returns for a touch-up, the system surfaces 'You have 12 units left across forehead and glabella' so the front desk quotes accurately.

Yes. Treatment history and consult notes stay inside GHL's client portal and authenticated forms — never in plain SMS or unencrypted email. Photo-use consent is captured separately from medical history before anything appears on your website gallery.

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